FORM 1 - BUDGET LINE DETAIL BY DEPARTMENT
(Click here to download the Form 1 - budget_line_detail.xlt)

• Please fill separate forms for local and imported expenses.
• Please fill one form per budget line. Ex.: if Jostens sells books and equipments two forms must be filled, one for books and another for equipments.

DIVISION: Name of the division.
DEPARTMENT: Name of the department.
BUDGET LINE: Name of the budget line.
DESCRIPTION: Describes the expense
UNIT VALUE: Where applicable, fill in the unit cost.
QUANTITY: Where applicable, fill in the quantity requested.
TOTAL: Result of unit value times quantity.
OTHER DETAILS: Please include any pertinent comment or detail to help clarify your request.


FORM 2 - ACTIVITY/EVENT/FIELD TRIP DETAIL BY DEPARTMENT
(Click here to download the Form 2 - activity_detail.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
ACTIVITY/EVENT/FIELD TRIP: Name of the activity/event or field trip.
EXPECTED REVENUES: List each expected revenue including unit value, quantity and total.
EXPECTED EXPENSES: List each expected expense including unit value, quantity and total.
NET BUDGET: Net of expenses minus revenues.
OTHER DETAILS: Please include any pertinent comment or detail to help clarify your request.
• Make sure to include costs for transportation, entrance fees, food/beverages, overtime/meals for maintenance personnel and extra guards, referees, etc.


FORM 3 - SUMMARY OF ACTIVITIES BY DEPARTMENT
(Click here to download the Form 3 - activities.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
ACTIVITY: From each form 2, please name each proposed activity and its total cost (net budget in form 2)


FORM 4 - SUMMARY OF EVENTS BY DEPARTMENT
(Click here to download the Form 4 - events.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
EVENT: From each form 2, please name each proposed event and its total cost (net budget in form 2)
Budget column: Where applicable, please include prior year's budget figures


FORM 5 - SUMMARY OF FIELD TRIPS BY DEPARTMENT
(Click here to download the Form 5 - field_trips.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
FIELD TRIP: From each form 2, please name each proposed field trip and its total cost (net budget in form 2)
Budget column: Where applicable, please include prior year's budget figures.


FORM 6 - PROJECT DETAIL BY DEPARTMENT
(Click here to download the Form 6 - project_detail.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
PROJECT NAME: Name of the project.
LOCATION: Include the exact location within the school where the proposed project is to be executed. Ex.: wall of second floor hallway, one meter to the right of room 211 door.
JUSTIFICATION: Rationale why the project is important. Please answer the following questions: a) what is the current problem we solve with this project? b) In what way this project contributes with the development of the subject area? c) How it is related to the school wide goals?
DETAILED DESCRIPTION: Fully detail the project, including all measurements, material specification, color(s), etc. Remember that other people will have to interpret your request either to approve or to execute, so, please be specific! Ex.: measurements: 5mm thick, 1.5m tall, 2.5m wide. 2” wide pine wood frame. One meter to the right of room 211 door, 30cm from floor. Material: cork. Frame color: natural wood, no paint.
PRELIMINARY COST: An idea of how much the project will cost.
ESTIMATE: need to be accurate. To be used as a guideline
OTHER DETAILS: Please include any pertinent comment or detail to help clarify your request.

• SKETCHES: Please, make sure to include rough sketches of the project. This will help other people to understand exactly what you mean.
• MEASUREMENTS Our maintenance staff can assist you with project specifications, measurements, sketches, and cost estimates. For assistance call Luz Estela.
• If space is not sufficient, use as much additional blank paper as necessary. The important is to fully convey what your project is all about.


FORM 7 - SUMMARY OF PROJECTS BY DEPARTMENT
(Click here to download the Form 7 - projects.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
PROJECT: From each form 6, please name each proposed project and its total cost (preliminary cost estimate in form 6).
TOTAL: Please include total figures for proposed budget and prior year


FORM 8 - SUMMARY OF COORDINATION STIPENDS
(Click here to download the Form 8 - stipends.xlt)

DIVISION: Name of the Division.
FUNCTION: List each coordination/department head position receiving stipend.
NAME: Name each coordinator/department head.
AMOUNTS: Indicate stipend amount for each semester for proposed budget.

FORM 9-1 / 9 -2 - DEPARTMENT BUDGET REQUEST
(Click here to download the Form 9-1 - departments.xlt and (Click here to download the form 9-2 - office.xlt)

DIVISION: Name of the Division.
DEPARTMENT: Name of the Department.
AMOUNTS: Please translate totals for each budget line into form 9.

For activities, events, field trips, projects and stipends translate the total from forms 3, 4, 5, 7 and 8.
• FREIGHT – Make sure to include shipping and handling costs to Miami for each budget line.


FORM 12 - PURCHASE REQUISITION (Click here to download the Form 12

• The network ordering system will produce this form.
• In order to simplify the ordering process, purchase requests under $100 will not be processed. Teachers should obtain Principal’s approval to purchase directly and then apply for reimbursement